As a REALTOR®, I partner with Notaries on a daily basis. In fact, no real estate deal can go through without that familiar seal in place. Until recently, I imagined that this was one piece of the real estate fraud puzzle that was unwavering—a sentry in the fight against unscrupulous identity thieves and other fraudsters. But a few months ago a set of closing documents arrived on my desk with the Notary’s stamp already in place, sans my own signature. It was an affront to the very core of the Notary’s key function, to “require the presence of each signer and oath-taker in order to carefully screen each for identity and willingness.” Clearly this is a serious breach of ethics, and a significant potential for fraud.
Many real estate agents, loan officers, and other industry players have developed good relationships—or even friendships—with their primary Notaries. As relationships build, so too does trust. In a case like the one I experienced, it’s very likely that the Notary looked at the documents, recognized the names as people she works with on a regular basis, and trusted that we would ensure an accurate identity. After all, the Notary knows us well enough to believe we would never allow a document to go out without the proper identity checks. She may have even thought she was doing us a favor. Perhaps saving someone a trip, or a little time.
Later this morning I’ll be attending a settlement conference in the Claude and Rosalie Seay matter (if you’re not a regular reader, click here for background information on this shocking case of real estate fraud that was committed against an unsuspecting elderly couple). The Seay’s were victimized by, among other things, a Notary who authorized a kickback agreement. Unfortunately, whenever real estate or mortgage fraud is committed, chances are that somewhere along the way, a Notary failed to properly do his or her job! That’s why an article about the great job one particular California Notary is doing (according to today’s Los Angeles Daily News) is well worth mentioning.
From staff writer Eugene Tong at the Los Angeles Daily News:
Patrolling border between fraud, honesty with a stamp: Frank Marcial is not your average notary public
Frank Marcial has divided honest business from fraudulent wrongdoing for nearly 30 years, one stamp at a time. Though often overlooked as a formality, the notary public is often the last line of defense against fraud, and it’s a job the 53-year-old executes with the precision of a surgeon. Each click of his seal, each scribble and thumbprint in his logbook is intended to ensure that signatories are indeed who they claim to be.
Recalling a commercial property refinancing he handled about a year ago: “I stopped a signing at midpoint because I couldn’t account for the missus - part of it was she wasn’t who she said she was,” he said. The lender would’ve lost some $300,000.
It’s for his sharp eye and big heart - Marcial has been giving to the charity Feed The Children for a decade and personally delivered a tractor-trailer load of supplies to New Orleans in the aftermath of Hurricane Katrina - that the National Notary Association named him Notary of the Year for 2006.
“Frank Marcial is a notary that nobody’s going to con,” said Charles N. Faerber, vice president of the Chatsworth-based trade group. “The best notaries do a lot more than just stamp and sign. California has been called the fraud capital of the world. There are so many people here, and people are so mobile that identifying someone can be a real challenge.”
According to a May 2005 FBI Financial Crimes report, the number of reported mortgage-fraud cases jumped from 4,225 in 2001 to 17,127 in 2004; false-statement cases more than doubled - from 2,976 in 2001 to 6,784 cases in 2004.
But there’s more at stake than dollars and cents, Faerber said.
“After 9-11, the imposters around us may not just be after a quick buck,” he said. “They might be trying to blow somebody up. They often try to get notaries to give the patina of legitimacy. California does hold its notaries to higher standards. It requires notaries to fingerprint and requires them to take a course and pass a test.”
Marcial reads signers with the eye of a behavioral psychologist - are they nervous? Is the pen moving with confidence, or does it seem rehearsed? All could point to potential fraud.
“The execution of the signature - if you see them thinking about it, it makes you wonder,” said Marcial, of Stevenson Ranch. “Neutrality is a big must when it comes to executing on behalf of the lender. You got to stay neutral all the time. You see both sides of the coin.”
Click here for the rest of Tong’s article, and look for one of mine own on the problems associated with notary laziness and signature shortcuts to appear in the Summer 2006 issue of NSA Today, the official membership publication of the National Notary Association.